Terms & Conditions
These terms and conditions (T&Cs) are to ensure that you fully understand the risks associated with taking part in The Prince's Trust's Walk the Talk 2024 (henceforth referred to as the 'Event'). They are designed for your safety and the safety of other participants. Please read carefully to avoid problems later.
This Event is to raise funds exclusively for The Prince's Trust (“PT” or “we”).
Registration
Completing this registration form confirms your place on the Event which commits you to taking part in the Event and raising money for The Prince’s Trust. By registering you agree to abide by these T&Cs and any instructions provided to you from time to time by PT and/or WMP Creative (“WMP”) (the Walk the Talk event delivery partner).
PT and WMP are not responsible for technical, hardware or software failures of any kind, lost or unavailable network connections, or failed, incomplete, garbled or delayed computer/Internet transmissions or other errors or malfunctions of any kind which may in any way prevent registration.
Fundraising
By taking part in the Event, you pledge to raise a minimum of £1,500 for The Prince’s Trust. The money raised is to be donated exclusively to The Prince's Trust and no other charity.
When asking for donations, you must make clear to any donor that the donation will be used to help change young people's lives through The Trust’s programmes. As a result, any donation will not be refundable, even if you do not take part in or complete the Event.
Refunds/Cancellations
We may cancel the Event if circumstances beyond our reasonable control arise, including, without limitation, war, civil or political unrest, threat of terrorism, inclement weather conditions, public health crisis, Government guidance in relation to social contact.
In such circumstances:
- we will endeavour to stage the Event at a later date either at the same or similar location
- you will have the right to take part in the re-staged Event; and
- we will communicate changes to the Event and your options going forward to all participants using the email address used at registration
PT and WMP reserve the right to change the time, date and/or venue and format of the Event and to cancel the Event, in whole or in part, without notice or liability to you.
In the event of cancellation of the Event we will have no responsibility for any costs incurred as a result of cancellation including any travel or accommodation costs, including your travel to the Event location.
Safety
It is your responsibility to ensure that your fitness levels, health and wellness are appropriate for you to undertake the Event safely. Any participant with a medical condition or unsure of their physical ability to take part in the Event is advised to take medical advice from a general practitioner prior to the Event.
Any medical information that we have about you will be used to treat you should you need medical attention on the day. Our access to this information in no way implies our approval that you are fit, healthy and safe to participate in the Event; you and your general practitioner must make this judgement.
PT and WMP shall arrange for the availability of an appropriate number of first aid and medical personnel according to the nature of the Event. You hereby authorise such medical personnel (both on-site or on-call) to administer first aid treatment or any medical treatment or to transport you in the event of any illness, accident or injury suffered by you in connection with your participation in the Event. PT and WMP shall not be liable for such treatment or transportation by such third party. You shall be responsible for any medical or transport expenses specifically incurred in connection with any illness, accident or injury sustained or occurring in connection with participation in and/or attendance at the Event (please see and follow our recommendations in the Insurance section below).
At all times during the Event you must adhere to all instructions given by the Event officials.
It is your responsibility to ensure that you have the correct equipment, footwear and clothing for the Event, taking the weather conditions into account. We will endeavour to provide reasonable access to water during the Event, subject to reducing the spread of infectious illnesses, which may mean taking measures to reduce disposable and/or used cups/bottles and reduce queuing. However, it is ultimately your responsibility to ensure that you are adequately hydrated and take your own measures to have access to water throughout the Event.
Limitation of liability
The Prince's Trust, WMP, managers and promoters of this Event cannot accept liability for injury, loss or damage caused or sustained as a result of participation or registration in this Event (except where such liability cannot be excluded by law).
This includes, but is not limited to, limitation of liability in respect of items posted to participants which have been lost or misplaced.
Insurance
Should you wish to do so, it is for you to take out personal accident insurance cover and material loss/damage cover in respect of your personal property and any loss or damage you may cause to a third party
We shall procure and maintain appropriate third party liability insurance for the Event for our own benefit. You:
(a) acknowledge that you are not entitled to benefit under such insurance where any claim is made against you by a third party for death, personal injury or damage to property arising out of or in connection with your negligent actions or omissions whilst participating in the Event; and
(b) shall indemnify us and keep us indemnified against any claim made against us by a third party for death, personal injury or damage to property arising out of or in connection with your negligent actions or omissions whilst participating in the Event.
You will provide The Prince's Trust with reports regarding all accidents, incidents, safeguarding issues and first aid in which you are involved.
Personal data & Images
The personal data provided at registration will be used for the organisation and administration of the Event. We may share your information with event partners as necessary for Health & Safety or Safeguarding purposes or if an accident occurs or an incident arises so that they can conduct full investigations.
If you become ill during or after the Event and/or receive medical attention or treatment from an Event medical provider, or any doctor or hospital, you authorise such persons to provide your details (including details of medical treatment) to the Event Organiser or others authorised by the Event Organiser, subject to maintaining appropriate levels of confidentiality.
The Event will be photographed at different stages, and we may use the photo or video footage for reasonable publicity of the Event and The Prince’s Trust. A link will also be available to the images for participants to download/share.
Event ejection
PT and WMP reserves the right to refuse entry to the Event, ask you to cease participation and/or exclude you from future similar events if:-
- you fail to follow instructions given by Event officials;
- you attempt to participate in the Event in a manner that we, acting reasonably, believe:
(i) may cause injury to you;
(ii) may cause injury to another participant;
(iii) may damage or harm the environment; or
(iv) is likely to cause offence;
- in our opinion you are unfit to participate in the Event due to:
(i) the consumption of alcohol;
(ii) the use of drugs;
(iii) an injury or illness; or
- you fail to arrive at the start location at the specified time;
- you are unable to make sufficient progress in the Event to allow you to complete the event in line with timelines explained in the Event information, and set by Event officials;
- you take part in any ambush marketing activity;
- you are ineligible to participate in the Event;
General
If any provision of the agreement constituted by these T&Cs is invalid or unenforceable, in whole or in part, the validity of the remainder shall not be affected.
The agreement does not create, confer or purport to confer any benefit or right enforceable by any person not party to it.
PT reserves the right to amend, remove or add any terms and conditions at any time.
This agreement shall be governed by English law, and the parties submit to the exclusive jurisdiction of the English courts.
